HMC Architects is inviting exceptionally innovative, dynamic, and self-motivated individuals to join one of California’s most established architectural firms.  HMC offers a unique opportunity for those with a passion for extraordinary architecture, and an aspiration for an exciting professional climate.

If you are a Project Administrative Assistant who would like to work for a firm that values integrity, experience, and hard work, this may be a great opportunity for you. 

Education

High School Diploma with two (2) years college related courses preferred or equivalent experience.

Experience

Minimum four (4) years administrative office experience.  Minimum four (4) years experience in supporting multiple projects/personnel at the executive level, with a verifiable work history.

Job Specific Qualifications   

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  Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint Microsoft Project and Deltek Vision software
  
  
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  Excellent letter composition, editing, and grammar skills a must.
  
  
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  Proficient in managing multiple calendars and meeting management.
  
  
• Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
  
• Professional attitude and appearance.
  
• Excellent communication and interpersonal skills (both written and verbal).
  
• Excellent organizational skills and ability to establish priorities, objectives and deadlines with minimal supervision.
  
• Marketing experience a plus.
  
• Architectural/Interiors experience a plus.

Communication

• Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, and meets commitments.
  
• Speaks clearly and persuasively in positive / negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings.
  
• Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data.
  
• Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels.  Listens without interrupting, keeps emotions under control.
  
• Pleasant and personable demeanor.

Leadership & Teamwork

• Encourages teamwork by creating a climate where others are respected and valued.
  
• Responds constructively to suggestions and feedback received from others.

Managing Change

• Responds positively to changes in work environment and copes effectively with different decisions.
  
• Demonstrates flexibility in responding to work demands.
  
• Overcomes job related barriers that may adversely affect work outcomes.

Productivity

• Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline.
  
• Plans and organizes work assignments for optimum results.
  
• Displays the ability to service internal and external clients effectively and efficiently.

Self Management

• Displays good work ethics – punctuality and attendance are a priority.
  
• Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought.

• Consistently displays a positive, proficient, and professional appearance/attitude that lends to the team/firm’s overall success.
  
• Ability to continuously demonstrate initiative, good judgment and handle confidential matters with absolute discretion.

Quality

• Demonstrates competency in required job skills.
  
• Provides an overall quality work product that contributes to the success of the department, project, or firm.
  
• Demonstrates overall accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality and avoid repetitive errors.
  
• Understands that design quality is an important consideration in all work products.
  
• Provides oversight ensuring that the office/studio follows all quality and procedural standards.

Technical

• Understands and is proficient in the use of job-specific tools, and adheres to HMC’s Policies and Procedures in the production of work.
  
• Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes.
  
• Demonstrates a high degree of knowledge of specific discipline to effectively meet department objectives and identify and resolve problems in a timely manner.
  
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.  
  
• Audit, submit, and approve timecards for regional office staff.
  
• Conduct new-hire training on HMC software/procedures.
  
•  Administration and reconciliation of Managing Principal personal calendars, task lists, and coordinating/planning meetings.

For more information about our firm, and to inquire about current opportunities, please visit our website at www.hmcarchitects.com/join.  Please apply online for this position.  HMC Architects offers competitive compensation and an excellent benefits package.  HMC Architects is an Equal Opportunity Employer.