Position Summary

Public Strategies, Inc. competes for federal and state contract and grant opportunities.  This position will have primary responsibility for the following:

• Identifying and evaluating possible new business opportunities for PSI and affiliated organizations.  Sources include, but are not limited to: FedBizOpps, Grants.gov, GSA Ebuy, State procurement websites, and private foundations. 


• Administering and monitoring federal grants for compliance with OMB circulars and award documents.

Essential Job Functions

Essential functions related to proposal production include: 

• Coordinate proposal production by managing process from inception to delivery


• Create new content


• Identify appropriate format and content of the proposal and customize as necessary to meet specifications and requirements.


• Create and distribute an assignment matrix that identifies appropriate personnel for proposal team. 


• Write and distribute a first draft, populating it with baseline text. Proposals must be grammatically correct, concise, well written, properly formatted, and directed at the appropriate audience.


• Perform initial edits of input submitted by other team members


• Ensure full compliance with RFP requirements.


• Communicate project status


• Maintain RFP and proposal archive


• Gather supporting materials from various sources for incorporation into future proposals


• Work collaboratively with graphic designers to enhance proposal text


• Serves as central contact point on assigned proposals, and coordinate multi-discipline or cross-functional team(s).


• Update and manage supporting proposal files, such as resumes, contract descriptions and standard text


• Assist in developing policies, procedures, guidelines and standards for proposal management.


• Contribute to and implement ideas for improving efficiency


• Print and ship finished proposals, in accordance with guidelines and requirements.


• Ability to manage multiple writing assignments and projects with varying or conflicting deadlines

Essential functions related to Grant Administration include:

• Knowledge of OMB Circulars and related administrative guidelines


• Working knowledge of  Grants.gov


• Review grant expenses for appropriateness and compliance with applicable standards, regulations and guidelines.


• Prepare and submit fiscal reports and maintain appropriate documentation related to grant transactions.


• Prepare or assist in preparation of required grant and contract reports including, but not limited to, Semi Annual reports and non competing continuation applications


• Review program related reports for administrative accuracy and compliance with contract terms and conditions


• Analyze financial data

Education/Training

College Degree in Business or related field preferred.  Relevant education plus experience will be considered.

Licensure/Certification

Must maintain a valid State of Oklahoma Driver’s License, current vehicle registration and insurance and have ready access to a personal vehicle.

Experience

Minimum 2 years experience in proposal writing/grant administration

Special Requirements

• Excellent project management and organizational skills


• Requires expert grammar, punctuation and proofreading skills, and adherence to RFP requirements


• Ability to think critically/analytically, and work well under pressure in a deadline-driven environment


• Ability to gather and disseminate information quickly to meet tight deadlines


• Advanced to expert knowledge on: MS Word and Excel


• Effective oral and written communication skills

Essential Physical Requirements

Sufficient mobility and strength to move about the facility.  Ability to drive and be frequently mobile throughout the community.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.