EXECUTIVE ASSISTANT

Boutique, privately-held investment management firm located on North Side of Chicago is seeking a highly motivated, energetic and professional individual to serve as an executive assistant to the firm's Chief Executive Officer.  In addition, this position will also serve as the firm's receptionist and will be responsible for certain general office management duties.  Qualified candidates will have at least 5+ years of experience in a similar capacity, preferably within the financial services or other professional services industry.  This position will be the first face and voice for our company and will be expected to project a positive and professional image of our company.

Specific Requirements Include:

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  Provide administrative support to the Chief Executive Officer and other senior executives
  
  
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  Support the Chief Executive Officer's general business and administrative needs including copying, faxing, typing, running some errands, etc.
  
  
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  Research and assist on special projects
  
  
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  Set appointments and conference calls and maintain calendars
  
  
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  Arrange conference rooms for meetings
  
  
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  Make and confirm accuracy of travel arrangements and enter into calendar and prepare detailed itinerary of all important travel related information
  
  
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  Maintain and organize files in a timely fashion
  
  
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  Answer and screen telephone calls
  
  
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  Greet clients and visitors
  
  
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  Process and distribute incoming mail and prepare outgoing mail
  
  
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  Order office supplies

Qualifications Include:

• Handle all confidential information in a professional and discrete manner
  
• Independently exercise good judgment, discretion and sound reasoning in making important decisions
  
• Possess knowledge of MS Office including Excel, Word, Outlook, PowerPoint, etc.
  
• Superior verbal and written professional communication skills
  
• Ability to prioritize and manage multiple projects effectively, with a high degree of accuracy and in a timely manner
  
• Team player with positive attitude