PENNROSE MANAGEMENT COMPANY

Pennrose Management Company strives to provide the highest quality affordable housing with a superior level of customer service in order to establish a sense of community and to promote a better quality of living. Our proven property management principals and practices are augmented by a comprehensive array of supportive services offered to our residents – seniors, families, persons with disabilities – and created with sensitivity and innovation by our talented professional staff.

Position Overview:

The Marketing Coordinator acts primarily as the assistant for the Director of Marketing to coordinate all leasing activity support for Leasing Coordinators and Site Managers (while in lease-up) within the assigned Region.  He/she also takes on the organizational and clerical duties of the Department.  He/she acts as an ambassador for Pennrose Management Company as one of the initial contacts for potential residents.  He/she must be thoroughly knowledgeable with all policies and procedures of the Marketing Department.

SPECIFIED DUTIES AND RESPONSIBILITIES

As related to Leasing Activity:

·         Implementing, Maintaining and updating the Lease-Up Checklist Forms for each property in lease-up within the assigned Region.

·         Assisting in the completion of the Affirmative Fair Housing Marketing Plan(s).

·         Brochure(s) and Signage as indicated.

·         Ordering all additional appropriate promotional materials for properties.

·         Organizing and attending appropriate leasing meetings and events (Informational Meetings, Grand Openings, and Open Houses.)

·         Completing the administrative set up of the physical leasing office/site

o       Setting up Voice Mail for each property.

o       Assisting in the locating and securing of site.

o       Ordering and coordinating the permanent fixtures, as needed (Copier, Computer, Furniture, etc.)

o       Coordinating phone and fax line installations with assistance from PMC’s Phone Consultant.

o       Ordering initial office supplies.

o       Completing all other start-up tasks (ordering Ops Manual, Business Forms, etc.)

·         Completing and updating required internet reports (phfa, ontap, etc.)

·         Ensuring the timely processing of invoices and check requests (at a minimum, must be processed on a once-a-week basis.)

·         Ensuring the timely receipt and distribution of the Weekly Occupancy Report.

·         Communicating, corresponding and assisting various other PMC Departments and levels of management, as needed.

·         Organizing, attending and participating in lease-up training and special events.

·         Conduct and analyze market surveys.

·         Make recommendations on revenue enhancement and opportunities.

·         Understanding of market comps.

·         Identify and implement processes for reaching target markets.

Additional Administrative Functions to include:

·         Maintaining a filing system and filing all property related forms, invoices and correspondence.

·         Maintaining a Resource Library of promotional contacts, various media and vendors.

·         Establishing and maintaining a relationship with appropriate vendors.

·         Ordering appropriate office supplies for Regional Marketing Department.

·         Creating and proof reading various forms.

·         Making copies and faxing.

·         Completing and submitting forms on behalf of the Marketing Director (timesheet, monthly expense form)

·         Maintaining the Marketing Departments calendar; including scheduling meetings and making travel arrangements, as necessary.

·         All and any other special duties or projects as assigned.

Pre-Requisites:

·         Bachelor’s degree in Marketing or a related field.

·         At least 1+ year experience in Marketing and/or Sales within a Multi-Family environment (minimum 300 units.)

·         Superior Verbal and Telephone Skills.

·         Excellent Organizational Skills.

·         Ability to multi-task well.

·         Ability to work independently, show initiative.

·         Basic knowledge of Real Estate practices and procedures.

·         Knowledge of Microsoft Office.