Registrar - Assistant to

This position assists in all facets of the Registrar Department and manages the department in the absence of the Registrar. All work is done within the rules and guidelines of the Rights and Privacy Act and the policies of the school. Works in close cooperation with all Administrative and Academic Affairs personnel. Incumbent must assure that the EDMC philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.

Key Job Elements:

Run, or confirm the running of, reports on a regular basis and provide to appropriate departments and/or individuals.

Handle all aspects of the grading procedure.

Ensure that student files are complete and filing occurs on a regular basis. Academic files must be in accordance with standards set by AACRAO.

Coordinate registration process with the Academic Affairs department and Registrar.

Coordinate with the Registrar on the graduation process. Work with outside vendors to acquire diplomas.

Purchase supplies for department - handle P.O. system.

Schedule department for orientation and first weeks of each quarter; organize orientation materials. Maintain student handbook.

Assist with Plus program duties as assigned.

Responsible for keeping department informed of upcoming events and all of school on Registrar events/issues.

Notify students of honor roll status.

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Job Requirements (Knowledge, Skills and Abilities):

Knowledge:
a) Bachelor’s Degree in educational counseling or related field required.
b) At least one year of related experience working in a post-secondary institution.

Skills:
a) Excellent written and verbal communication skills.
b) Strong interpersonal skills with both peer and student populations.
c) Superior organizational and planning skills as well as attention to detail.
d) Strong analytical and technical software skills (MS Office suite and database applications).

Abilities:
a) Work effectively a team member to ensure that departmental goals are met.
b) Ability to manage office inventory and submit receipts for payment.
c) Ability to comply with regulatory requirements with respect to student academic records and other documentation.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

Forward resumes to: fellis@argosy.edu

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