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Senior Billing Specialist - Fe...


Job Summary

Johnson Controls
Millersville, MD
Other/Not Classified
Job Type
Full Time
Career Level
Experienced (Non-Manager)
Job Reference Code

Senior Billing Specialist - Federal Division

About the Job

What you will do

Responsible for accurate and timely set up of all new contracts and changes into Deltek Costpoint. Maintains all data required for billing, generating invoices and transmitting to customer billing systems. Works with operations to maintain and identify projects needing billing or funding. Owns the assignment of project numbers to all new awards.

Location: Gaithersburg, MD office

Shift: First Shift, Monday-Friday

Benefits: Eligible for benefits on first day of employment

How you will do it

1. Accurately enters new contract/task order/account information submitted by the sales organization into Costpoint. Perform due diligence reviews on all contracts submitted for order processing.

2. Ensures billing parameters match the customer’s Contractual Agreement as applicable. Maintain billing schedule to ensure that contracts are billed on time.

3. Prepare monthly and quarterly manual customer billings for installation projects and maintenance projects in accordance with contract terms and guidelines. Work closely with the Sales group, Contracts department and project personnel to ensure prompt and accurate billing.

4. Process, prepare and submit electronic invoices to government and non-government customers using WAWF (Wide Area Work Flow) and other electronic methods as required by the contract. Forward documentation on client acceptance.

5. Be the customer interface for all billing related issues. Responsible for investigation, analysis, escalation and resolution of accounts receivable issues.

6. Maintain project invoice file and electronic invoice correspondence/log. Monitor the Billing Mailbox and respond in a timely fashion.

7. Serve as the backup for the billing responsibilities for other JCFS subsidiaries.

8. Assist internal and external customers regarding billing inquiries while ensuring accuracy, accountability, and timeliness to the customer. Assist direct communication with customers, Sales and other internal departments as required.

9. A key player in the month-end and year-end closings. Willing to work in a deadline driven, fast paced environment.

What we look for

1. Minimum of an Associate's Degree in Business Administration, Finance, Accounting or a related field. 
2. Eight (8) or more years experience in government contract billing

3. Extensive knowledge and experience in reviewing government contract awards for billing requirements

4. Knowledge of Excel applications

5. Deltek Costpoint experience

6. Detail oriented, reliable and be able and willing to work in a deadline driven environment.

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/tomorrowneedsyou.

Division: JCFS (Johnson Controls Federal Systems)


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