PENNROSE MANAGEMENT COMPANY

Pennrose Management Company strives to provide the highest quality affordable housing with a superior level of customer service in order to establish a sense of community and to promote a better quality of living. Our proven property management principals and practices are augmented by a comprehensive array of supportive services offered to our residents – seniors, families, persons with disabilities – and created with sensitivity and innovation by our talented professional staff.  We offer competitive salary and benefits.

Job Overview:

This position is responsible for the day to day accounting for all assigned properties.  This position is required to interact daily with the Controller and with members of property management as required.

Responsibilities:

·         Complete the monthly reporting packages for all assigned properties and all assigned stakeholders.

·         Complete and mail the quarterly reporting packages

·         Send out miscellaneous reports as needed by the banks agencies, and property management as needed.

·         Reconcile all accounts receivable weekly.

·         Complete the quarterly and year end work papers for all properties assigned.

·         Prepare schedules as necessary for cash flow projections.

·         Monitor bad debt and vacancy expense.

·         Review of cash disbursement report and review payment requirements with the Controller.

·         Run Delinquency Reports every Friday, check for accuracy and resolve discrepancies.

·         Assist Property Managers in the collection of receivables, as needed.

·         Assist with the preparation of the annual budget and reforecasts for all properties.

·         Review input of all recurring journal entries.

·         Assist with the implementation of the new accounting system.

·         Assist as requested with follow-up procedures on delinquent accounts.

·         Calculate management fees monthly for properties.

·         Organize payment of real estate taxes; verify correct splits by municipalities.

·         Verify monthly mortgage and interest payments to lenders.

·         Review the appropriateness of manual billings.

·         Assist with the preparation of ten-year cash flows for all properties.

·         Assist the VP of Finance with quarterly distributions/capital calls for all properties.

·         Prepare account reconciliations as needed.

·         Prepare monthly bank reconciliations for properties.

·         Assist property management and the financial statements with yearly budget preparation using Argus Software.

·         Prepare and assemble input of information necessary for budget preparation.

·         Assist with writing narrative portions of the budgets with property managers.

·         File all check copies with a copy of invoice or work order if applicable to annual accounts receivable files.

·         Verify closing statements on loans.

·         Review move in information to confirm accurate set up in Yardi.

·         Enter all manual bills on the system after the appropriate approval has been obtained.

·         Prepare tenant billings.

·         Maintain ledgers of cash receipts and disbursements.

·         Pack up storage items as needed and send to storage.

·         Annually go through storage locations.

·         Provide direct communication with Property Managers regarding accounting issues, tenant accounts, and vendor payments.

·         Special projects as assigned.

Pre-Requisites:

·         Minimum of an Associate’s Degree in Accounting or Finance.  Bachelor’s Degree preferred.

·         Minimum of 3+ years experience in a Real Estate accounting package.  YARDI a plus.

·         Proven ability to prioritize assignments while working on numerous projects simultaneously.

·         Strong working knowledge of computer software packages and spreadsheet programs as well as the ability to work independently.