RTI International is one of the world's leading research institutes, dedicated to improving the human condition by turning knowledge into practice. We have more than 3,800 professionals providing research and technical services to governments and businesses in more than 40 countries in the areas of health and pharmaceuticals, education and training, surveys and statistics, advanced technology, international development, economic and social policy, energy, and the environment.

RTI International is seeking individuals of intellect, creativity, and commitment who understand the vital connection between focused research and social results, who realize that furthering a career in science and study can provide a significant benefit to society.

At RTI, we want you to think independently and act collaboratively -- your research will require the former and our multidisciplinary environment will foster the latter. We are dedicated to improving the human condition by turning your knowledge into practice and helping you bring your ideas to bear on a world that needs your drive and your enthusiasm.

Subcontract Specialist 3

The Subcontract Specialist 3 performs a variety of administrative and technical duties to assist Subcontract Manager and Administrator(s) with the preparation and administration of subcontracts and maintenance of subcontract information. Depending upon experience, this position may carry signatory authority.

Responsibilities

- When required, provide supervision, guidance and training of lower-level subcontract specialists and administrative personnel.
- Process and prepare all types of contractual correspondence and documents within their level of signature authority approval or for Subcontract Manager or Administrator review and signature (if the action exceeds their level of authority).
- Provide guidance and assistance to proposal/project teams soliciting subcontractors either for inclusion in RTI's proposal or during the life of a project to include drafting RFPs in conjunction with the technical team and ensuring collection of documentation in accordance with RTI's approved Contractor Purchasing System.
- Authorize and negotiate change order modifications with subcontractors with input from RTI's project manager.
- Ensure each modification request is reviewed, approved and executed in accordance with prime contract terms, RTI corporate policy, and Procurement/Subcontracts Standard Operating Procedures.
- Ensure Subcontract proposal files include appropriate supporting documentation, e.g.., source selection decision documents, price/cost analyses, subcontractor budget, export licenses, indirect rate agreements, A-133 audits, representations and certifications, debarment checks.
- Coordinate and track requests for client approvals (salaries, procurement, budget modifications, additional funding, waivers, etc.) for subcontract modifications with the ORC Contract Specialist.
- Perform closeout activities including collection and review of required closeout documents from project staff and subcontractors, coordination of property disposition with the RTI Property Office, intellectual property issues with the Contract Specialist and the RTI Patent Attorney, and preparation of the Closeout Summary for Subcontract Manager or Administrator(s) approval.
- Ensure subcontract file contains all required documentation at closeout and inclusion of the subcontract file in the prime project file.
- Maintain tracking of assigned subcontracts for closeouts, invoicing, modifications and new awards in the Subcontract Database.
- Maintain Subcontract Database entries and respond to questions regarding the information presented to other RTI staff through the Subcontracts website.
- Maintain subcontract commitments in Costpoint database from initial entry, modifications, and deobligation.
- Communicate RTI Policies and Procedures relating to procurement and Subcontract/Procurement Standard Operating Procedures to technical teams, administrative staff, and other ORC staff.
- Communicate with RTI's technical and administrative staff regarding routine and non-routine subcontractor inquiries with guidance from the Subcontract Administrator/Manager.
- Coordinate with Accounts Payable and technical staff, as needed, to resolve subcontractor issues concerning invoicing, payments, modifications, and closeouts.

Qualifications

- Advanced knowledge of the fundamental principles, terminology and methodology of accounting and contract administration.
- General background, understanding and experience with administering subcontracts, to include contract administration, invoicing and payment and closeout issues.
- Comprehensive knowledge of and ability to interpret and utilize the Federal Acquisition Regulations (FAR), Agency Supplementary Regulations, Code of Federal Regulations, and Uniform Commercial Code.
- Comprehensive knowledge of and ability to apply RTI Policies and Procedures and Procurement Standard Operating Procedures.
- Ability to establish and maintain effective working relationships with co-workers, supervisor, technical staff, and clients.
- Proficient interpersonal, oral and written communication skills.
- Ability to perform duties that require close attention to detail, to prioritize workload and follow tasks through to completion.
- Ability to work independently within scope of job description.
- Basic math and computer skills.
- Skill in working the various machines, equipment, and tools used while performing required work including computer equipment such as PC and printer; telephone, calculator, fax machine and copier.
- Bachelor's degree plus three (3) years of related experience; Master's degree or JD with one (1) year of experience; or any equivalent combination of education, training and experience

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Equal Employment Opportunity

We are proud to be an EEO/AA employer M/F/D/V

To apply for this position, go to www.rti.org/careers and apply on line for position number 12267