Location: Palo Alto, CA
Job Functions:
- Routine Administrative responsibilities including
- Calendar management for IT Director and Department managers, coordinating staff meetings, taking notes and follow up on action items.
- Works closely with other department administrators and external business vendors as needed, manages communications and calendar activities
- Executes special or continues research-type work and data analysis tasks
- Develop and maintain the database of important contacts/contracts
- Screen and direct (route) incoming telephone calls and messages in a timely manner
- Sort and prioritize mail, determine routing and maintain follow-up system
- Coordinate and schedules calendars and meeting to manage priorities and avoid conflicts
- Make travel arrangements and orders office supplies
- Generate weekly metrics and reports and publish accurate numbers
- Develop and manage documents for easy access – paper and using collaboration sites
- Track financial (and budget) information and issues purchased orders for the department
- Assist in the creation/implementation of processes to support the organization
- Orders, tracks and maintains log of all cell phones, broadband cards, blackberries, etc
- Maintain internal EPRI forms website and IT Technology Department website
- Analyzes problems, determines approach, compiles and analyzes available data and makes recommendations in a timely and accurate manner
The ideal Candidate:
- Excellent computer skills, including high proficiency and knowledge of Microsoft Office (Word, Excel, Power Point), Sharepoint and other Internet-based tools/systems to navigate Internet
- Prior experience and expertise in use of a variety of technologies/business systems – including Project Management tools, ERP/CRM, Ticketing systems
- Demonstrated ability to traverse the technology landscape and learn/adapt quickly to new technologies
- Excellent organizational skills and attention to detail
- Excellent oral and written communication skills
- Ability to work under pressure and meet short deadlines, while supporting multiple staffs members
- Ability to support multiple functions and leaders in a complex matrix environment
- Ability to prioritize work and manage multiple responsibilities
- Open flexible approach to work with environment and job responsibilities
- Strong cooperative teaming attitude
- Ability to work effectively with all levels of internal and external customers Understand and maintain confidentiality of sensitive topics
Education Level and Years of Experience:
- Minimum two year AA or AS degree in business or related study with some IT coursework.
- Minimum 5 years in a progressively challenging senior administrative assistant function. Experience working in a matrix organization.
EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.
Note: To ensure compliance with U.S. export controls, please indicate your U.S. citizenship or (or foreign citizens) your U.S. visa/immigration status in your resume or cover letter.
EPRI is an equal opportunity employer.
Together . . . Shaping the Future of Electricity.
www.epri.com
