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Job Summary

Allentown Art Museum
Allentown, PA 18101
Performing and Fine Arts
Job Type
Full Time
Years of Experience
7+ to 10 Years
Education Level
Master's Degree
Career Level
Executive (SVP, VP, Department Head, etc)
Job Reference Code

Vice President Development & Communications

About the Job

Job Summary


The Vice-President for Development and Communications is responsible for developing, implementing, managing, and evaluating the development, fundraising, and communications strategies for the Allentown Art Museum. The position reports to the President and CEO of the Museum and is a member of the Museum’s senior management team. The position is responsible for achieving the AAMLV’s fundraising goals and engaging multiple constituencies in ongoing fundraising activities as well as developing new initiatives and strategies for communications and branding.


The position will establish and maintain strong, collaborative working relationships with varied internal and external constituencies to ensure meeting revenue goals. The individual will work to further define and advance the case for support; set new levels of expectations for fundraising and stewardship; evaluate and augment existing annual and major giving efforts; and articulate clear and achievable goals for development and donor relations, as well as lead and inspire the staff to meet and exceed departmental development expectations. The position is expected to not only manage the development plan but be actively engaged with the Museum’s President and CEO and with the Board in the solicitation of funds.


The position is also responsible for developing and overseeing the annual PR and Marketing plan and for the coordination of the Museum’s development efforts with annual marketing, messaging, and brand development. S/he will work in tandem with, and provide leadership to, senior staff to ensure that all work within the museum’s brand profile and strategic long-term direction.



Essential Job Functions



·         Lead and manage the Museum’s efforts to meet all development and communication goals.

·         Develop a comprehensive institutional strategic development plan and effective fund development programs.

·         Develop an integrated Marketing and Communications plan that supports the museum’s mission and long-range strategies.

·         Provide staff leadership to the Development and Marketing Committee of the Board of Trustees and attend all relevant Board committee meetings; Work with the Board of Trustees’ Development Chair in delivering bi-monthly reports and in leading committee meetings.

·         Coordinate all fundraising activities with the museum’s finance department to ensure accuracy of development records and deposits; adhere to protocols established by audit standards;

·         Provide leadership and input on annual budget planning.

·         Work with and direct PR, Marketing and Communications to create marketing materials as needed and ensure the museum’s brand.

·         Oversee implementation of all communication and fundraising databases for communication, mailings and development.

·         Responsible for tracking and filing multi-year campaign pledge and payment documentation and communication.



·         Provide strategic vision, planning and management of all fundraising including but not limited to: Annual Fund; Endowment enhancement and Capital needs; Planned Giving; Matching, and in-kind gifts; Corporate and Individual Sponsorships; Grant requests and awards; Membership and, Donor research,

·         Oversee and coordinate and author  grant proposals to corporate, foundation, and government funders; evaluation and final reporting. Conceptualize, implement, and evaluate effective solicitation strategies and participate in the cultivation and solicitation of major gifts from individual donors, corporations and foundations.

·         Manage the Museum’s high-level donor circles, including the Kress Society, and coordinate related special event programming.

·         Generate support for capital projects for the museum campus and operating support for museum exhibitions, programs, communication strategies, and endowments.

·         Staff and work in partnership with the Board of Trustees Development Committee.

·         Ensure the creation of synergies between marketing and development at all levels of the museum staff and within the community.



·         Oversee successful planning and management of the Museum’s membership program.

·         Supervise creation of marketing materials as needed.

·         Manage aspects of fundraising programs such as patron cultivation and management of benefits.

·         Responsible for all audience tracking and analysis.

·         Ensure initiatives to engage younger and more diverse audiences.



·         Oversee the creation of an integrated marketing plan including goals, strategies, and benchmarks for all social, printed, and electronic media,

·         Coordinate synergies between development opportunities and marketing through industry trades and sponsorships.

·         Oversee all Museum communications to define and enhance the museum brand.


Supervisory Responsibilities

·         Departmental staff as of July 2014; Manager of  PR, Marketing and Communications, Membership Coordinator, Visitor Services Coordinator, Business Development Manager, Manager of Government and Foundation Relations, Interns, Volunteers.



Job Requirements


Education and Experience

The successful candidate will possess, preferably, a Master’s degree from an accredited university with 7 or more years of professional fundraising experience within a museum or similarly complex not-for-profit institution or an equivalent combination of education and experience, with an established record of donor development operations experience.  Candidates should have a successful track record of securing sponsorships, membership growth, major individual, corporate, and foundation gifts, and experience managing multiple campaigns, including capital, endowment, and special project campaigns, and initiatives.


Knowledge, Skills and Ability Requirements

The ideal candidate must possess a drive to set and meet fundraising goals and have a strong commitment to quality work and high productivity with close attention to detail. The ability to manage people effectively and able to multitask is essential. Must possess excellent donor relations skills. Must possess keen analytic skills and have experience with prospect research and reporting methods. Can work with multiple constituencies and provide leadership to the Board and Volunteer support to ensure success.


Proficient in Microsoft Office, Raiser’s Edge and Altru is highly desirable. Ability to handle confidential records and sensitive donor information with discretion. Excellent research, writing, editing and verbal communication skills. Able to work independently and as part of a team. Proven organizational skills with ability to manage and complete multiple short-term and long-term tasks and responsibilities. Flexible to work weekday evenings and weekends for meetings and special events.


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