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Administrative Assistant - Edi...
Perinatology Research Branch/ National Institutes of Health/Eunice Kennedy Shriver National Institute of Child Health and Human Development (NIH/NICHD) in partnership with Wayne State University in Detroit, Michigan, seeks qualified candidates for the position listed below.
Our premiere maternal and infant health and disease research group is made up of world experts dedicated to the pursuit of excellence in education and research leading to the improvement of the understanding, diagnosis, treatment, and prevention of disorders related to infant mortality.
We are seeking highly skilled staff members to work as part of a team providing high-level support in a fast paced, demanding environment.
This position is responsible for the following:
Provide secretarial support for management of unit/division by performing complex typing duties, such as, editing correspondence and medical reports, which may include technical or medical terminology
Assist in the preparation for presentation of slides, overhead administrative reports, statements, and rosters. Perform routine data or information gathering; compute calculations; and draft routine and/or special reports and summaries for review, which require an understanding of departmental policies and procedures
Organize, monitor and expedite the workflow of an assigned office. Initiate follow-up procedures regarding pending matters, route correspondence not requiring supervisor’s attention, identify and resolve day-to-day operational problems and respond to routine inquiries for data and information
Receive office visitors, answer telephones, screen calls, take messages and answer general inquiries concerning the activities and operation of the Department and refers questions to the appropriate personnel
Monitor office supplies and equipment
Complete special projects as requested
Responsible for the retrieval of references for research manuscripts, reviews presentations by using the PRB Library, Reference Manager, NIH Library, PubMed and the Shiffman Medical Library
Provide editorial support and management to research publications and presentations (reviewing content for grammar, spelling and syntax)
Prints, photocopies, collates and binds appropriate reference materials into presentation binders for Branch Chief, Faculty, Research Fellows and collaborating researchers to support publications, upcoming presentations and conferences
Support and complete manuscript submissions
Provide editorial support for scientific meeting materials
Responsible for taking dictation when necessary
Provides various administrative support to PRB Researchers
Enters and retrieves information from the PRB clinical databases if needed as a back up
Documentation, support and maintenance of processes
Provide editorial management, organization and coordination of scientific medical journal roles
Adhere to a variety of federal regulations of the DHHS, NIH, NICHD, and other government policies and procedures pertaining to budget, procurement, inventory, and other administrative functions
Act as a liaison to the branch’s NICHD administrative officer, property accountability officer and property manager regarding accountable property
Manage decaling of new accountable property, processing of surplus property, processing of foreign and domestic loans of equipment, property passes, repair passes, trade-in’s and all other activities necessary to comply with applicable policies of the institute relating to accountable government property
Responsible for property management/NIH decaling and tracking equipment
Other related duties as assigned
We are ready to act immediately on the most qualified candidates. Please reply via email by attaching your resume as a Word document to email@example.com.