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Child Enrollment Coordinator

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Job Summary

San Jose, CA 95134
Nonprofit Charitable Organizations
Job Type
Full Time

Child Enrollment Coordinator

About the Job

Position Summary: Recruits children for CSPP classrooms and maintains all administrative paperwork for CSPP contract


Example of Duties and Responsibilities:


  • Pull NOHO CEL  waitlist reports, call families, track contacts, use prescreening forms and Send

parents to preview/tour child care locations

  • Collect faxed (mailed) paystubs and conduct initial meeting with parent: Conduct preliminary

income assessments

  • Assist parents with all preadmission paperwork (Health History, Preadmission Health History

and Emergency

  • Initial Data Entry in NOHO database
  • Conduct refresher calls on waitlist to keep info fresh
  • Pull from waitlist by priority, coordinate enrollment appointments with case managers and other


  • Conduct enrollment orientations for families
  • Assist and support case managers with their daily case file processing such as processing

closures, organizing the case file, writing the service plan, creating notice of action, enrollment

packets, and mailing final notice of action and Certificates

  • Recruitment in field including canvassing neighborhoods and attending fairs and other events
  • Maintain enrollment paperwork and packets
  • Maintain and update Attendance Sheets for all Centers
  • Analyze immunization cards, data enter dates in NOHO, print blue cards and update all external

IZ reports

  • Collect primary documents from high priority families
  • Perform other Administrative Assistant duties when assigned
  • Perform related duties as assigned




Education and/or Experience:

-AA and/or 5 years of successful experience in a professional administrative or child services role

-Proficiency in Word, Excel and Power point

-Prior successful professional experience in providing confidential, administrative support

Other Competencies of the successful candidate:

Ø  Knowledge of office practices, procedures and equipment, including professional correspondence and report writing, telephone etiquette and public relations

Ø  Knowledge of office management and organization skills and techniques

Ø  Exercising good judgment and discretion in analyzing and problem solving

Ø  Ability at planning and successfully organizing assignments and projects

Ø  Ability to maintain complete confidentiality of all administrative information 

Ø  Ability to relate positively and effectively with people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy with a professional demeanor

Ø  Ability to multitask and perform assigned work with speed and accuracy

Ø  Outstanding communication skills oral and written.


License or Other Requirements

Ø  Must have access to a dependable car with minimum legally required insurance coverage, and possess a current California driver's license.

Ø  Must be able to work overtime hours.

Bilingual Spanish is preferred.

Submit Resume to tinav@4c.org



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