Legal Administrator

Curry & friend, plc

A growing CBD and North Shore Law firm is seeking qualified candidates for the below listed position.

We offer Competitive Salary and Benefits and an excellent work environment.

To apply please visit www.curryandfriend.com/careers.html

Curry & Friend, PLC

Legal Administrator - Job Description

General*

·         Must have vision – to understand where the firm has been and to understand where it needs to be;

·         Must be a fair, respectful and trustworthy leader;

·         Must have strong organizational skills and attention to detail;

·         Must be able to work independently and without supervision;

·         Must be a thorough, persistent problem solver;

·         Must have the ability to balance a number of tasks in an efficient fashion using good time management principals, specifically including the ability to prioritize assignments, follow-up, and respond to and meet project deadlines;

·         Must work with a calendar for the scheduling of tasks;

·         Must be a good time manager and avoid multi-tasking;

·         Must work amiably and well with the Admin Team consisting of an Accounting Manager, Human Resources Manager, Marketing Manager, Operations Manager, Billing Clerk,  Administrative Assistant, and Operations Assistant;

·         Must be proficient with computers and related software, including Microsoft Word, Excel, Outlook;

·         Must report directly to and work directly with the firm’s partners.

Business Development & Marketing*

-          Must manage and work with the Marketing Manager to ensure regular and on-going progress on work projects as outlined in the Annual Operating Plan for Business Development & Marketing;

-          Must work with the firm partners, business consultant and Marketing Manager regarding the design, development and execution of the firm’s strategic marketing plan to maintain and to expand existing client base in order to sustain firm growth;

-          Must oversee the management of ensuring all firm members’ participation, particularly its associate attorneys, in firm promotion and strategic marketing plan;

-          Must analyze the potential for introduction of new practice areas and recruitment of additional quality team members;

-          Must oversee the management of computer graphics and publishing for firm brochures, announcements, newsletters and web site development.

Financial Management*

-          Must manage and work with the Accounting Manager to ensure regular and on-going progress on work projects as outlined in the Annual Operating Plan for Finances;

-          Must oversee the management of all firm business accounts payable, accounts receivable, payroll, and banking relationships;

-          Must oversee the management of the monthly client billing procedures and related processes, including monitoring accounts receivable;

-          Must work with Accounting Manager to prepare annual operating budget and monitor and analyze for budget variances;

-          Must work with Accounting Manager to prepare financial modeling and forecasting reports;

-          Must oversee the preparation of monthly financial reports, including hours logged, billed and services paid;

-          Must work with the firm’s outside CPA and oversee the production of data for development of income statements, balance sheets and tax returns;

-          Must continually analyze and seek to identify more efficient internal business practices;

-          Must continually analyze and seek to ensure the best insurance coverage and related premiums for the firm.

Human Resources Management*

-          Must manage and work with the Human Resources Manager to ensure regular and on-going progress on work projects as outlined in the Annual Operating Plan for Human Resources;

-          Must oversee the management and coordination of firm hiring process for all team member positions;

-          Must oversee the management and maintenance of employee personnel files and records;

-          Must oversee the management of employee training;75

-          Must oversee the management of firm employees in relation to absenteeism policies;

-          Must oversee the management of firm timekeepers in relation to their firm expectation on billables;

-          Must participate in employee evaluation process;

-          Must oversee the management and development of new firm policies;

-          Must oversee the management of all employee benefits administration;

-          Must coordinate with the Human Resources Manager to work quickly and effectively to attempt to resolve employee concerns;

-          Must coordinate with the Human Resources Manager be an effective liaison between the firm’s partners and employees;

-          Must work to maintain amiable atmosphere and work environment in the firm.

Operations Management*

-          Must manage and work with the Operations Manager to ensure regular and on-going progress on work projects as outlined in the Annual Operating Plan for Operations;

-          Must work with the Operations Manager and Human Resources Manager regarding the management of the Northshore office;

-          Must understand and ensure implementation of firm guidelines and administrative systems;

-          Must oversee the management of firm case file assignments and related case status reporting calendar;

-          Must oversee the management of and be able to analyze and identify necessary software upgrades and coordinate software application training;

-          Must oversee the management of and resolution/repair of minor office equipment concerns;

-          Must oversee the management of IT outsource vendors

-          Must oversee the management of and work with technical consultants to evaluate/manage equipment maintenance, repairs and upgrades;

-          Must oversee the management of office space leasing, planning, tenant improvements and furnishments;

-          Must oversee the management of all necessary firm general maintenance;

-          Must oversee the management of ordering of office and kitchen supplies;

-          Must develop strategic plan for emergency preparedness and business continuity in the face of another Katrina-like disaster.

* For each of the firm’s branch office locations as well.