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Bookkeeper

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Job Summary

Company
Mid Florida Hematology and Oncology Centers PA
Location
Orange City, FL 32763
Industries
Healthcare Services
Job Type
Full Time
Employee

Bookkeeper

About the Job

Job Description:

 

Job duties and responsibilities:

 

  1. Set up employees in paycycle, complete new hire form. Update Excel sheets to keep track of eligibility dates and pay changes. Initiate background checks
  2. Terminate employees in paycycle. Update Excel sheets.
  3. Monitor eligibility dates for employees to be enrolled in insurances (health, dental, vision, STD, life etc.)
  4. Distribute enrollment paperwork, collect back from employees. Advise on questions. Process enrollments.Process new hire paperwork for Cobra. Maintain Excel sheet for PR deductions
  5. Terminate employee coverage all insurances. Process Cobra/Ceridian for terminated employees. If employee continues insurance through Cobra, handle charges from insurance and

Insure we get reimbursed.

  1. Maintain employee data such as address changes or changes in tax withholding in paycycle and

update all insurances and 401K

  1. Open enrollment- HelpInsurance Agentwith preparation of employee data and massenrollment.
  2. Check employee punches (time clock). Get correction sheets form employees for forgotten punch in/out times. Enter punches manually whenever the time clock is unavailable (updating).

Fix issues with time clock

  1. Payroll: compile employee time and payroll data from time cards and time-clock report(overtime, PTO, mileage, deductions for garnishments). Check if requested PTO is available and if employee is eligible to take it ( 90 days). Process pay increases in paycycle and inform Lincoln/STD.
  2. Process payroll 401K deferral and 3% safe harbor. Keep manual Excel sheet.
  3. Pay payroll taxes
  4. Respond to unemployment requests and wage audits
  5. Handle notices to withhold income for child support, student loans
  6. Monitor FMLA leave of absence, collect insurance payments during FMLA.
  7. Handle STD claims
  8. Monitor the Health savings accounts, prepare monthly Excel worksheet, submit payment to HSA account
  9. Manage 401K profit sharing plan. Monitoring eligibility dates for employees, enrolling employees, updating personal information, maintaining salary deferral elections, prepare bi-weekly Excel worksheet for employee payroll and salary/bonus. Handle withdrawal requests.
  10. Open enrollment- Helpfinancial advisor twice a year
  11. 401K yearend work, census, questionnaire
  12. Year end work for new cash plan,Set up and maintain vendor accounts in bill.com and intacct
  1. Code and post invoices and credit notes.
  2. Ensure invoices from insurances are correct. Clarify discrepancies with insurance agent.
  3. Reconcile vendor statements. Insure we have all invoices.
  4. Research and resolve vendor inquiries.
  5. Print daily report in bill.com for payments. Print check copies and match to invoices, file.
  6. Reconcile Amex statement, ensure to have receipt for every charge. Get missing receipts from Admin or physicians,.
  7. Process manual checks for miscellaneous invoices.
  8. Process manual checks for patient/insurance refunds (email or paper requests)
  9. Pay contractors
  10. Monthly Excel expense sheet.
  11. Maintain file for expenses Dr
  12. Scan and email commercial loan statements and statements to accountant.
  13. Answer questions from accountant as needed.

 

 

 

 

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