Administrative Assistant at Confidential company

About the Job

SUMMARY:
Perform a wide range of administrative and office support activities and facilitate the efficient operation of the organization. The positions are built around multi- tasking and time-management, demanding internal and external customers and high and unpredictable work volumes.

 

The ideal candidate will be detail-oriented multi-tasker who can effectively support multiple individuals; personable with a high level of confidence and patience. The ability to prioritize assignments, focus, and remain composed during times of stress/pressure is very important. Additionally, professionalism, organization, and the ability to follow through on tasks is a must. If you are self-motivated, and possess exceptional problem-solving skills, then you are encouraged to apply.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

·          Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

·          Establish, organize, maintain and update specialized and comprehensive records and department files which may contain confidential information

·          Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

·          Prepare reports by collecting and analyzing information.

·          Prepare and deliver customer proposals

·          Support staff in project based work

·          Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

·          Contribute to team effort by accomplishing related results as needed.

·          Maintain customer confidence and protect operations by keeping information confidential.

 

KEY COMPETENCIES AND SKILLS

·          Communication skills - written and verbal

·          Time management skills – prioritizing, planning and organizing

·          Problem assessment and problem solving

·          Reporting Skills – gathering information, analyzing information, monitoring information

·          Attention to detail and accuracy

·          Flexibility and eagerness to learn new things

·          Adaptability

·          Outstanding customer relations and customer service skills

·          Professionalism

 


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